Gilead Sciences is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams. For Current Gilead Employees and Contractors: Please log onto your Internal Career Site to apply for this job. Job Description Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation. We currently have an exciting opportunity for an Sales & Marketing Assistant (Administrative Coordinator) to join Gilead Switzerland Responsibilities: Provides administrative support including global travel arrangements, calendar management and expenses Responsible for coordinating various events which includes the planning, organisation and implementation of a wide variety of event activities (can range from numerous small internal meetings to large national activities) Liaise with guests and attendees to assess needs and coordinate as needed. Eg Travel, Hotels, Expenses and tools and materials for presentations Track and build meeting agendas, minute taking and distribution to attendees of pre-work requirements, assist and create presentation materials and draft technical documents as required Management of Purchase Order creation, tracking and receipting and managing respective OPEX budget Handles general customer inquiries and interacts with vendors Acts as a resource to other administrative assistants and is cross-trained to back-up during absences to ensure smooth support to Business Units Knowledge, Experience and Skills: Proven administration experience within a fast paced international organization supporting senior management Excellent verbal, written, and interpersonal skills in interaction with all levels of seniority are required Fluent in English and German Works under minimal supervision Experience with data management and MS Office This role requires high levels of accountability, integrity and the ability to be an excellent team player Resilience under pressure will be a distinct advantage in the role Behaviours: Resilient profile with the ability to deliver in an ambiguous environment Ability to engage and manage multiple stakeholders to achieve the objective Curious with learning agility Operational excellence Organized with systematic approach to prioritization Process orientated to achieve the business objective Gilead Core Values: Integrity (Always doing the right thing) Teamwork (Collaborating in good faith) Excellence (Working at a high level of commitment and capability) Accountability (Taking personal responsibility) Inclusion (Encouraging diversity Equal Employment Opportunity (EEO) It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws. For Current Gilead Employees and Contractors: Please log onto your Internal Career Site to apply for this job. This employer is a corporate member of myGwork - LGBTQ+ professionals, the business community for LGBTQ+ professionals, students, inclusive employers & anyone who believes in workplace equality.